Elizabethtown College -Purchasing Card

Purchasing Card (Pcard)

Getting a Purchasing Card, commonly referred to as a Pcard, at Elizabethtown College involves approval, training and other important measures. Here, we discuss the process.

Elizabethtown College policies, as well as good business practices, must be followed in using the PCard.

The PCard functions as an alternative to a check, the same approval limits apply to both.
Transactions cannot be split to circumvent the $1000 limit.
Card limits will NOT be increased.
Cards cannot be shared.
Allocation and statement submission is required monthly.
PCard training is required for new card users.
PCards will be deactivated for non-compliance.

NOTE: PCards are never to be used in the College Store

PURCHASE APPROVAL LIMITS

The Department Head is not required to sign the invoice or receipt for purchases under $1,000.
Purchases between $1,001- $5,000 require a signature approval on the invoice, purchase requisition, or purchase order.
Payment requests for $5,001 and over should be processed using a Purchase Order.

Transaction Amount

Approval

Department Head

Approval

Senior Staff

Approval

VP for Finance

$1,000

$1,001- $5,000

$5,001 and over

MAINTENANCE

To change card account information , you will need to contact Tiffany Wells @ wellst@etown.edu or extension 1575. All of the items listed above are preset on the card at time of issuance. If no requests are made, the limits set will remain the same until notified or card cancellation occurs.