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Residence Life

General Policies

Elizabethtown College expects students to establish and uphold appropriate standards of conduct. Each residence community establishes acceptable standards of behavior detailing how the community members will interact with one another, and how the community will deal with those members who compromise or violate the standards. This process is called the Community Standards Program. Students are expected to conduct themselves in accordance with the regulations of the College and such laws of the borough, state, and federal governments that apply.

The primary responsibility for upholding College regulations and civil laws rests with students themselves. The College cannot regulate, nor does it wish to regulate, all aspects of student behavior. Most of the standards by which Elizabethtown students live are based on common sense and consideration of others. Students are expected to consider the effect of their actions on themselves and others and the possible damage which might be caused by thoughtless behavior. When student behavior violates either College standards or regulations, common sense, or civil law, infractions will be handled through the prescribed campus judicial process.

Students are responsible for any infraction of College policy that occurs in their rooms.

Bicycles, In-Line Skates, Skateboards, etc

Bicycles may be stored only in designated areas in residence halls. Students should ask the Area Coordinator where these designated areas are located. Refer to the section on Vehicle Registration for regulations regarding bicycles. In-Line skates and skateboards are not permitted to be used in any College-owned facility. Because of the danger of personal injury and damage to property, hitting golf balls anywhere on campus is not permitted.

Sports/Athletic Competition

Sports and/or athletic competitions which require equipment other than that supplied for recreational purposes is prohibited without permission of the Office of Residence Life. Students are reminded that bouncing balls on floors and hallways, throwing balls against walls and doors, and other behaviors which compromise the basic courtesy standards are prohibited.

Damage

Students are expected to use care in the use of College facilities. Students are held responsible for damages which cannot be considered normal wear according to five guidelines:

  1. Damage to property within student rooms is the responsibility of the students residing in the room.
  2. Damage to property in public areas of residence facilities, outside of student rooms, will be charged to the student(s) responsible, or to the residents of the smallest living unit which can be held responsible. All damage, regardless of the reasons for the damage, should be reported to a resident assistant immediately after it occurs.
  3. Damage to property outside the residential facilities is charged to the student(s) responsible. The Office of Residence Life and the Office of Students Rights and Responsibilities, and/or a Student Conduct Board is responsible for determining which individual(s), if any, is held financially responsible for the damage, and what disciplinary action, if any, is appropriate.
  4. Damage resulting from irresponsible or willful acts may result in disciplinary action beyond the restoration costs for repairs, replacement, or labor.
  5. To cover expenses, all full-time students are required to leave a $150 security deposit with the Business Office when they first pay their bill. All damages will be billed to the student‘s account throughout the course of the year. The security deposit will be refunded at the end of the student‘s college career, if there are no outstanding bills. A $150 balance must remain in the account at all times.

In the case of damage within the residential facilities, the Residence Life staff and the residents have the responsibility for determining the person or group responsible for the damages. The Facilities Management department determines the cost of replacement or repairs for which the student(s) is responsible. Charges are made on the basis of estimated damage to existing College property and, in many instances, estimated labor charges. While charges for cost and/or replacement are made immediately following the occurrence of damage, the actual repair and/or replacement may be scheduled at a later date. This enables the Facilities Management department to consider how repair/replacement work may affect daily student activities. It also allows for consideration of projected repair/replacement/renovation schedules as determined by the College.

There are often incidents of vandalism that do not necessitate a repair to the facility but require special cleaning services. These incidents fall into two categories: biohazard and personal trash clean-up charge. The fee for biohazard clean-up is $100 and the fee for personal trash clean-up is $25 per garbage bag or $25 per hour of clean up time.

Students will be notified of each charge as it occurs via email. In addition students will be notified of any monthly totals that accrue. Students will be billed at the end of the semester for all of the accrued charges.

A student has the right to appeal a damage charge by submitting in writing to the Office of Residence Life, his/her reason for the appeal. This must occur within the specified time frame. A student should consult with a resident assistant or their Area Coordinator if he/she has questions regarding the appeal process. For more specific information regarding damage investigation and billing, please contact the Office of Residence Life.

Keys

Room keys and exterior door keys are issued to individual students by Residence Life and Campus Security staffs. A $35 charge is assessed for any key that is lost or not returned at the time the student leaves College housing. Should both keys be lost, a $70 charge is assessed. Residents are not permitted to have their room keys copied.

Closing of Residential Facilities

Vacation Period

All College residences are closed during all official vacation periods. No students are permitted in the residence halls during vacation periods without authorization. Students may leave personal possessions in their rooms during vacation periods during the academic year. In addition, prior to leaving for vacation, residents should follow the instructions and procedures for check-out from their Resident Assistant or Area Coordinator. Students should unplug all electrical devices (with the exception of refrigerators), remove all trash from the room, pull the shades half way down unless you live on the first floor of the residence hall (then they get pulled all the way down), lock all windows and doors. Over the winter break it is necessary for students in residence halls to defrost and unplug refrigerators. Students in the independent living units do not need to unplug the full sized refrigerator provided in the unit.

Students not complying with closing procedures will be charged a $25 fee on their next student statement. The College will not assume legal responsibility for lost, stolen, or damaged property. Closing and reopening hours for all residential facilities will be specified and published in advance.

Students who require housing during vacation periods should complete the online form, on the Office of Residence Life website, no later than the deadline on the form which is typically two weeks prior to the vacation period. While the College does not promise vacation housing to any student, it will attempt to assist students in extenuating circumstances. No requests to remain after the residential areas close for the Winter Break will be granted. Students found responsible for unauthorized entry/stay during vacation periods are subject to a $45 fee per incident/evening. The College will assist candidates for graduation to maintain housing during Senior Week. Students who have obtained permission to stay in College owned housing for a vacation break period are not permitted to have guests; this includes Senior Week. Senior Week (Alumni Association sponsored) is three days of activities exclusively designed for members of the graduating class who are eligible to process on Commencement Day.

End of the Year

Each student is required to leave College housing within 24 hours after his or her last exam, or, if the exam is on the last day of finals, by the time the College residences are closed. The room should be completely vacated and left reasonably clean. A fee is charged for damage to rooms and for any unusual cleaning that is required. Storage is not available in residential facilities.

Requests for Housing During Holiday Breaks

The College recognizes that there may be some students who require housing during some of the vacation periods (Fall, Thanksgiving, Spring and Easter Breaks). Examples of exceptions granted may include:

  • Athletic teams training within the NCAA regulations
  • Students employed on campus by an academic or administrative department
  • Students committed to student teaching, internships, externships, field experience, etc.,
  • International students
  • Students having to travel great distances to their home (600 miles or more)
  • Students seeking/needing additional time to conduct research

Requests for housing due to off campus employment will NOT be considered. The College will charge a daily fee of $45 to students obtaining authorization to stay on campus for reasons other than those listed above. During the vacation break between the Fall and Spring semesters, the College will house International students if requested, and will entertain early arrival requests, often made by the Athletics Department, Residence Life, etc.

Any student who needs housing during a scheduled break must complete the appropriate online form by the given deadline. Students who do not complete the form by the deadline will receive a $25 fine. Students who do not obtain authorization but arrive early or stay late will be charged a daily fee of $45. No requests to remain after the residence halls close for the Winter Break will be granted.

When the College is not in session, the policy for campus emergency services is as follows: During the semester break, summer break, summer school term, or other times when the college is not in session, no medical or counseling emergency services are provided. No Residence Life, Counseling, or Student Wellness and Campus Health staff are on duty outside of normal office hours.

Early Student Arrivals

Due to limited time between the end of the Summer Conference schedule and the start of the academic year, the Residence Life staff restricts the number of students permitted on campus prior to the official opening day. This period of time is utilized by the Facilities Management and Residence Life staffs to prepare the residential facilities for student arrival. The intensive training program of the Residence Life staff limits the availability to provide needed services to the students who arrive early. All requests for early arrival are subject to approval and there is an application deadline of August 1.

The College recognizes the need for some students to return to campus during the week preceding the arrival of first-year students for training, orientation, or assisting in preparing a department for opening day. There are six (6) major categories. All students must submit the online application by the deadline to be considered for approval.

  • Athletic Teams (training within the NCAA regulations)
  • Student Employees (preparing for arrival of first-year students, e.g., Resident Assistants)
  • Student Volunteers (student organizations who prepare for the arrival of first-year students, e.g., Peer Mentors, CRA, SWEET, Student Senate, etc.)
  • Student Assistants (assisting academic departments and administrative offices in preparing for opening day, e.g. College Store, Student Life, and Dining Services Assistants, Conestogan and Etownian staff, etc.)
  • Special Request (i.e. extenuating family circumstance, international student with difficult flight arrangements). The College will charge a daily fee of $45 to students obtaining authorization to return early to campus for Special Requests.
  • “Drop-Off’s (belongings placed in room, however, no “check-in”, no key issued or meal plan activated)

The guidelines and regulations for early student arrivals are available from the Office of Residence Life.

Building Security

Residential facilities are locked for security reasons 24 hours per day. For those facilities not equipped with a card access system, students are issued keys to allow access into their residential facility. Students are expected not to prop open doors. Campus phones are provided at convenient locations at each residence facility for student use.

Life Safety

Emergency Lighting: Emergency lighting is installed in all buildings on campus. Some are battery powered and some are powered by a generator. They are intended to provide lighting during times of emergency and/or when there is a loss in electrical power.

Exit Signs: Exit signs are installed to direct students to exits during times of emergency. It is important that they be illuminated at all times. If they are not illuminated, contact Facilities Management at ext. 1408.

Fire: In the event of fire, immediately move to the closest exit alerting others to exit the building. If the fire alarm system has not been activated, activate a pull station along the way. Proceed to the designated assembly point and remain until dismissed by the officer in charge. Under no circumstances should students reenter the building until they are told that it is safe. Students should call ext. 1111 on campus or 361-1111 off campus, and report the fire when they are out of harm‘s way. Notify your resident assistant or the area coordinator immediately.

Fire Alarm Systems: Fire alarm systems are installed in all residence facilities. The system will alarm when products of combustion are sensed or when one of the pull stations is actuated. Pull stations are generally located close to the exits.

Fire Drills: At least one fire drill will be held each semester. Designated assembly points exist for each residential facility (see table below). At the time of the drill each student will move to the closest exit and proceed to the assigned assembly point where a student accountability check will be conducted. Remain at your assigned place outside the building until you are told you may return to your room. Failure to vacate during fire drills will result in judicial action.

 Building  Assembly Point
 Brinser  Brinser Field
 Founders  Brinser Field
 Hackman Apartments  Lacrosse Field
 Myer  Dell
 Ober  Grass between Ober and Brinser
 Quads  Soccer Field
 Royer  Dell
 Schlosser  Dell
 SDLC Houses  Sidewalk across the street

Fire Extinguishers: Fire extinguishers are strategically located throughout all residence halls, townhouses, apartments, SDLC‘s, classrooms, and administration buildings. Students are encouraged to take the time to know where extinguishers are located, particularly those closest to their rooms. Resident assistants will familiarize students with the location of fire extinguishers. Extinguishers should be used on small fires only. If there is a large fire (working fire) leave the building immediately.

Fire extinguishers are strategically located throughout all residence halls, townhouses, apartments, SDLC‘s, classrooms, and administration buildings. Students are encouraged to take the time to know where extinguishers are located, particularly those closest to their rooms. Resident assistants will familiarize students with the location of fire extinguishers. Extinguishers should be used on small fires only. If there is a large fire (working fire) leave the building immediately.

Smoke Detectors: Each residence hall room has a smoke detector that is monitored and supervised by Campus Security. It is important that the detectors remain in working order. If a problem is noted, it should be reported to Campus Security at ext. 1264.

Sprinklers: Sprinkler protection is installed in the Hackman Apartments and will automatically activate in the event of a fire. If the sprinkler system is activated report it immediately to Campus Security at ext. 1111.

Equipment on Campus: Due to the size of our campus, there is equipment on campus that students should be aware of, including mowers, trucks, weed whackers, etc. The drivers of this equipment may not always see you, so be cautious when walking nearby.

Elevators: Please observe the following related to elevators:

  • When there is smoke or fire in the building, don’t get in an elevator.
  • When elevator cars are overloaded, exceeding 125% of its rated capacity, they will normally stop, trapping the occupants.
  • There are emergency phones in all elevators with the exception of the freight elevator in the old Myer Dining Hall. If you are stuck in an elevator, activate the phone and report the incident to Security.
  • When you are stuck in an elevator, stay in the car until help arrives.
  • The car is the safest place to be.
  • Do not attempt to exit a car, even if the doors are open, if the car is more than 8” to 10” out of level.
  • Do not jump up and down in an elevator; it may cause the car to get stuck in the shaft.
  • Elizabethtown College elevators will not free fall.

Note: Life Safety systems are an important part of a student‘s safety, health and well being while at college. To alter, obstruct or in any way defeat the purpose of these systems is to place yourself and other students in harm‘s way. Tampering with life safety systems will result in serious disciplinary action.

A person who knowingly tampers with a life safety system at Elizabethtown College will be fined $1,000. Should this same individual repeat such behavior, he/she will be suspended from the College for at least one semester. A $500 reward is offer to the individual who provides information leading to the student(s) violating the Social Conduct System by knowingly tampering with a life safety system.

Meal Plans

See Dining Services .

Pets

Pets are prohibited from all buildings and events on campus with the exception of non-carnivorous fish in an aquarium of ten (10) gallons or less capacity. Fish may be kept in private rooms with the agreement of all roommates. Guide dogs are permitted as well as animals used for instruction. All leashable animals brought to the campus must be attached to a leash and be under control at all times.

Quiet Hours

Courtesy (consideration, cooperation, and maintaining the respect for the rights of others) hours are in effect at all times.

Quiet hours are from 11:00 p.m.–8:00 a.m., Sunday through Thursday; midnight–10:00 a.m., Friday and Saturday. The responsibility for quiet hours is a shared one. It is the student‘s right and obligation to let fellow residents know of annoying activities. Stereos, radios, televisions, and musical instruments, when played, must not interfere

Room Admittance

A fee is charged to a student (after one free room admittance) each time a Residence Life staff member is summoned to unlock a door in College-owned housing, e.g., Residence Halls, SDLCs, Apartments, Quads, etc. Residence Life staff members charge $3 (student charge) for each room admit. Campus Security charges the student‘s account $5 per admit if summoned to unlock a door. The one free room admittance grace policy does not apply to Campus Security. Effective after September 5 (fall semester) and January 23 (spring semester).

Room Furnishings

Room furnishings must not obstruct or hinder access to any room in College-owned housing. Water beds and lofts are not permitted in College-owned housing. All residence halls are equipped with smoke detectors. Residents are responsible for maintaining the equipment in proper working order. Periodic inspections are conducted by Facilities Management and Residence Life staff members. Batteries needing replacement should be reported to Facilities Management. Residents are responsible for reporting malfunctioning equipment.

Alterations, additions, and/or unauthorized use of furnishings within the residence halls or other College-owned housing are prohibited. This includes, but is not limited to, moving furniture from public areas to individual rooms, removing College furniture from a room or building, moving College-owned furniture from lounges and/or onto balconies or roofs, painting or applying adhesive backed wall-coverings to any window, ceiling, floor, wall, or furniture surface. (A maximum fine of $50 per day, per piece of furniture, may be imposed for College furniture moved from its intended location, including balconies or roofs, plus replacement and/or repair costs.) The use of bed risers, cinder blocks or other materials to raise beds/furniture off the floor is strictly prohibited due to safety concerns. All college furniture should remain Indoors. Students found responsible for moving College furniture outdoors may be subject to disciplinary action and/or will be charged for any damages that occur In the process of moving furniture.

Building Exteriors

Residential students may not hang, drape, or display any banner, flag, or object from residential facility windows or on the exterior of any residential facility at any time.

Storage

There is no storage available on campus. Information regarding off-campus storage options is available at the Office of Residence Life.

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