Campus Connections Policy

Submit Campus Connections Announcement here.

Overview

 "Campus Connections" (CC) is an electronic newsletter compiled and distributed, by e-mail, to members of the Elizabethtown College campus community by the Office of Marketing and Communications. Anyone with a functioning Elizabethtown College e-mail address will receive CC. The intent of CC is to promote on-campus events and meetings, celebrate the campus community's accomplishments and further the goals of the College, its departments and its organizations.

CC is distributed one day per week—by noon Monday. During scheduled breaks or holidays, the newsletter might be distributed less frequently or on a different day of the week. If requested, separate versions of CC can target student and faculty/staff audiences.

All announcements featured in CC must be sponsored by a College department or an approved campus or affiliated organization. To be considered for inclusion, announcements must be submitted by a representative of the organization, on the Campus Connections FORM, by noon Friday (no exceptions) to be published in the following week's CC. All announcements will be limited to two issues of CC.

Campus Connections Announcement Guidelines

Elizabethtown College's Senior Staff has approved the following policy regarding the content of Campus Connections. The Office of Marketing and Communications has been charged with administering the policy.

The Office of Marketing and Communications may edit announcements for clarity and consistency of format and style. In editing announcements, the Office of Marketing and Communications will take care to ensure that important specifics of the announcement—such as time and date of a meeting, contact information, etc.—and intention are consistent with the announcement submitted by the organization. Announcements that include racially or sexually disparaging remarks, references to alcohol specials, or offensive language will not be included in CC.

• All submitted announcements must accurately represent the nature and the sponsorship of the event.
• Only events held on the Elizabethtown College campus will be promoted in CC. Exceptions will be made for announcements seeking support for off-campus service-learning experiences, volunteer or fundraising efforts.
• Announcements of a political nature will not be included in CC, unless they are submitted by an approved political Student Group. In these instances, the announcements should be positive and constructive; the Office of Marketing and Communications will deny all submissions that disparage another political party or candidate.
• Announcements that are confusing or that require additional clarification, might be held until the Office of Marketing and Communications has obtained additional details from the sponsoring organization.
• If an organization errs in its submission, a correction will be issued in the following week's CC. If the error is the fault of the Office of Marketing and Communications staff, it will issue a correction as soon as the department is aware of the mistake.
• All CC announcements about paid job openings must be issued through the Payroll Office. Departments and organization must submit information about the opening to Cheri Way at wayc@etown.edu. Ms. Way will review the position and post it on the student employment website. She will submit a brief announcement about the position for distribution in CC.

 

Announcements must be sponsored by an on-campus academic or administrative department or an approved campus or affiliated organization. All others will be denied. All announcements must include the name, full telephone number and/or College e-mail address of a representative of the organization.

Only announcements that come from approved Student Groups will be included in CC. To be approved, a Student Group must register with the Office of Student Activities. If the Office of Marketing and Communications receives a CC submission from an unapproved Student Group, the organization will be referred to the director of the Office of Student Activities for assistance.

Exceptions to the on-campus policy are made for:

• The Borough of Elizabethtown, for announcements not limited to community events, parking updates, construction, etc. These announcements must be reviewed and approved by Caroline Lalvani, the College's director of Public Affairs—or, in that individual's absence, the executive director of Marketing and Communications— prior to inclusion.
• Announcements regarding the involvement of Elizabethtown students, faculty or staff with off-campus organizations. The focus of the announcement must be on the Campus Community members and not on the particular business/organization holding the event.
• Off-campus ministries, whose staff is not employed by the College must submit its announcements through the Office of the Chaplain.

 

To keep CC to a manageable length, announcements will be published no more than twice. A more detailed, advance announcement can be posted to enable members of the College community to mark their calendars. A reminder notice also can be published closer to the date of the event, but should be a more condensed version of the earlier announcement.

Abuses of the Campus Connections policy and/or online form might result in the loss of Campus Connections privileges for a period of one year.

Classified Advertising Policy Overview

Classified Advertising is included in the Campus Connections electronic newsletter. Listing can include: lost and found items, books for sale, summer housing requests, items for sale, on-campus roommate requests, vacation rentals and miscellaneous.

Classified Advertising is provided as a service to Elizabethtown College faculty, staff and students. All postings must be submitted on the Campus Connections FORM by noon Friday to be published in the following week's CC, issued Monday.

The same Classified Advertising announcement will be published no more than twice.

Classified Ad Listing Guidelines

The Office of Marketing and Communications might edit announcements for clarity and consistency of format and style. In editing announcements, the Office of Marketing and Communications will take care to ensure that important specifics of the announcement and intention are consistent with the announcement submitted by the community member.

No announcements that include racially or sexually disparaging remarks, references to alcohol specials, or offensive language will be included in the Classified Ad Listing.

Announcements must be sponsored by a member of the campus community. Postings from external organizations will not be accepted.

Announcements regarding home sales will not be accepted. Postings of this nature will be sent to the Office of Human Resources, which will add the announcement to a bulletin board located on the second floor of Alpha Administration Building.

Classified ads seeking roommates for off-campus apartments for the academic year will be declined, as students must be approved for off-campus housing and posting such requests might lead to confusion. Requests for apartment roommates for the summer may be posted.

All opportunities for off-campus student employment will be referred to Career Services.

Special Connections Policy Overview

Special Connections is not to be used in place of the weekly Campus Connections. Special Connections are sent only if the announcements relate to the health, well being or the safety of the campus community. Announcements that do not meet these criteria must be submitted by department chairs, must be approved by a member of Senior Staff, or have special permission through the Office of Marketing and Communications.