Snow and Inclement Weather

Policy and Procedures

When it snows or when weather conditions become extreme, these procedures and principles are in effect for all students (residential, commuter, or evening), faculty, and staff of the College:

• Regular day classes will normally meet as scheduled. On an individual basis, classes may be canceled or postponed if a faculty member is unable to get to the Elizabethtown or Harrisburg campuses safely. Faculty are requested to notify their departments, the Provost's Office, and Campus Security of any cancellations or postponements.
• Unless otherwise indicated, Elizabethtown administrative and department offices will remain open. Residence halls and Dining Services will remain open during weather emergencies.
• Faculty and staff are expected to report for work, even if they have to be late, after a snow storm or during inclement weather. If, for safety or personal reasons, an employee cannot reach the campus, the employee is expected to call his or her supervisor to report that fact.
• If extreme weather occurs or is predicted, the Director of Plant Operations will consult the senior College officer on duty no later than 6 a.m., review the situation, and make any recommendations for adjustments in the schedule. Three types of schedule changes are possible, in order of desirability:
  1. DELAY: The normal schedule of classes and work is delayed for a specified period of time. Classes scheduled during the delay will not meet, but all other classes will.
  2. STAFF DELAY: Classes meet as regularly scheduled, but the opening of administrative department offices is delayed for a specific period.
  3. CLOSED: No classes are held and all administrative and department offices are closed.
• In all cases, Plant Operations and Dining Services staff report as scheduled. If the decision is made to cancel or postpone classes or close the College, the senior College officer on duty will notify the Director of College Relations, who will notify the campus community and local media.
• Decisions whether evening classes meet are made by the Provost and Director of Continuing Education in consideration of severity of conditions with each storm. If the Dixon University Center closes, Elizabethtown College classes scheduled there are canceled.
• In cases where special on-campus events are expecting off-campus guests, announcements about any changes in the scheduling of these events will be made through the media by the Director of College Relations, who will also notify the Campus Switchboard.

  Exceptions may have to be made to these procedures.

  After a snow storm or during inclement weather, any schedule changes will be broadcast via voice mail and email to faculty, staff, and students from the Office of College Relations. If possible, the Office of College Relations will also post messages on the College's web site. All members of the College community may call the College's Hotline (361-1988) for updated information. Student media, WWEC and ECTV will also be notified. Local media may also be contacted.

  Early dismissals due to weather conditions will be made by the senior College officer on duty. In such event, voice mail and email will be used to contact offices and departments. The Director of College Relations will notify the campus switchboard of any decisions regarding weather, but please call the campus switchboard only as a last resort.
   

Updated December 5, 2002

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