• Requests for payment and reimbursement are submitted to the Business Office by completing a purchase requisition or a purchase order.
• Original receipts must be submitted with all payment and reimbursement requests.
• Required signatures must be present on the purchase requisition. See the approval limits below. 
• The College does not reimburse for sales tax due to our tax exempt status. Please see the Business Office to request a tax exempt form if needed.
• Reimbursement requests for $75.00 and under will be paid with cash. Cash for reimbursement requests is issued at the front desk in the Business Office.
• Reimbursement requests for over $75.00 will be paid with a check.

Online Forms

The following forms are available under the downloadable forms section.

• Purchase Requisition – completed for purchase and reimbursement requests
• Purchase Order – completed for requests $5,000.00 and over or if needed by the vendor
• Travel Voucher – completed to receive an advance or reimbursement of travel related expenses such as mileage and meals
• Faculty Research Grant Funds Request – completed to use funds from a faculty research grant
• Professional Development Funds Request – completed to use funds from a professional development account
• Transfer Request Form – completed to transfer funds from one budget account to another

Approval Limits

Up to $1,000.00 - Purchase requisitions and purchase orders up to $1,000.00 need to be approved by the department head.

$1,001.00 - $5,000.00 - Purchase requisitions and purchase orders $1,001.00 and over need to be approved by the department head and the senior staff member of the respective department.

$5,001.00 and over – Payment requests for $5,001.00 and over should be done through a purchase order. Approval must be received from the department head, the senior staff member of the respective department, and the VP for Finance.

Credit Card Payments

The use of a department’s purchasing card is highly encouraged. If a vendor accepts credit card payments and you are unable to do so with a department card, please contact Brenda, ext. 1214, to make arrangements for the use of the Business Office’s purchasing card.

Reimbursements for goods charged on a personal credit card will no longer be made without advance approval of the Provost and/or VP for Finance. Sales tax WILL NOT be reimbursed. See your department head or call Brenda, ext. 1214, for the required information.

Processing Deadline

All requisitions and purchase orders should be submitted to the Business Office by 10 a.m. Wednesday morning. Bills received after 10 a.m. Wednesday morning will be paid the following week. Checks are produced every Friday, except during holiday weeks.

Fast Checks

These checks can be ready for mailing within 3 hours. Use of this type of check is to be reserved for emergencies only. Abuse of this system will result in your department not being able to use them. The approval process is the same as for regular checks.