Purchasing Card
A charge card issued to a college employee for the purpose of making purchases on the college's behalf.

Cardholder Statement
Each cardholder will receive a hard-copy statement issued directly from PNC Bank. The statements are sent out on a monthly basis directly from the Bank. The statement includes a listing of all transactions charged to the cardholder's card up to the end of the billing cycle.

Support Documentation
Documentation of all PCard purchases is required. A document such as a sales receipt, original invoice, packing slip, and/or credit receipt, that records the details for each item purchased including amounts, descriptions, total charges, and merchant's name. If you misplace original documentation, the "Missing Receipt" form must be filled out in its place.

Allocation
Is the process in which the cardholder assigns a transaction a college budget number. Allocation is done on on-line using the Works website @ payment2.works.com Budget numbers are provided in drop down lists for your convenience.

Works Website
The allocation website maintained by PNC Bank. Updates and information regarding the sites will be sent via email from the Program Administrator.

Billing Dispute
A billing dispute can range from a charge not recognized by the cardholder including a merchant error charge for product not ordered nor received. A follow up with the merchant is the cardholder's first responsibility to resolve the disputed item and amount charged.