Information for Faculty


TEXTBOOK ADOPTION INFORMATION

In order to publish a comprehensive Spring 2018 textbook list for our students prior to Registration Week, which starts November 13th, your Spring textbook adoptions are due. 

Adoptions, or any changes to adoptions should be provided to the Textbook Manager by using the Textbook Adoption Form on JayWeb. Click on the following link https://jayweb.etown.edu or just type “jayweb” into your browser.

When logged in, you will see a folder in the navigation labeled “Online Forms.” Click on that, then on the folder "Bookstore Forms" and you will be taken to the form.  Once you complete and submit the form, the submission will be sent to the Textbook Manager via email.  You will receive a confirmation email.

Professors: To confirm that your textbook adoption is published correctly, view the   Spring 2018 Textbook list      CLICK HERE

(Past semester textbook lists can be found farther down this page)

FREQUENTLY ASKED QUESTIONS (CLICK HERE)

Desk Copies

Desk copies are available directly through the publishers. Please direct your requests for these materials to the publishers and not the College Store.  Publisher lists are available by request, or you can find them on the Faculty Center website. Please take advantage of the Faculty Center website—a free service being offered to Elizabethtown College faculty. The Faculty Center Network is an invaluable tool to help make faculty textbook adoptions easier.

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Return Policy for Faculty and Departments


The College Store no longer accepts the return (or swap) of a purchased book with a desk copy, nor do they accept the return of a book that was purchased while waiting for a desk copy to arrive.  There are many reasons why we must establish this policy; primarily and most importantly, desk copies or instructor copies are, in many cases, different from the textbooks that students use and they cannot be sold to students, nor can they be returned to the publisher for a refund. In addition, "borrowed" books that are returned once the desk copy arrives, come back in less than pristine condition and cannot be sold or rented as new.  For these reasons, new or used books purchased by a faculty member or a department must adhere to the same return policy - books purchased for the current semester are only returnable for the first three days after the start of the semester.


What is the College Store doing to offer students lower priced options to purchase or rent textbooks?

To stay current with all the options students have these days, we have implemented 2 rental programs. One option is in-store and allows a student to take a book off the shelf and pay with their financial aid (Student ID), credit card, or cash. At the end of the semester, the student only has to return the book to the Store and we do the rest of the work. The second option gives the student the ability to rent directly from a site online and have the book shipped directly to them. At the end of the semester, the student ships the book back, free of charge.

For students who purchase their books from the College Store, we offer an online reservation/ordering option. They can go to our website and follow the link to reserve and purchase their textbooks. (Here is the link) www.etown.edu/programs/college-store/textbooks.aspx. We strongly encourage students who purchase their books to use this option, as it gives us the ability to properly manage inventory and avoid running out of a title during Book Rush.

Finally, we have engaged in a program (VERBA) that allows us to purchase textbooks at “online” discounted prices, which lowers the price of some textbooks. This program offers the ability to beat Amazon and Chegg at their own game, and it also offers a comparison tool for students which will help them find the books they need at the best price.


Why should students buy or rent their textbooks from the Etown College Store?

Because they will get the correct book for the correct course, since we receive information directly from you, the faculty. We offer students convenience; we are right here on campus, not in cyberland. We offer a fair return policy, as we accept textbook returns for a full refund with a receipt during the first 3 days of class, each semester. (10 days to return if a course is dropped). And we are university-owned and self-supporting, which means every purchase at the College Store helps us fund campus activities, keeping the cost of their Etown experience lower.


Why shouldn’t I just tell my students to get all of their textbooks “online” from Amazon, etc?

We have heard “horror” stories about students who don’t receive the correct edition of a textbook (and can’t return it), or they receive an instructors copy (and can’t return it) or their order never arrives. They are then left scrambling to buy the correct book and incur even more expense. Ultimately, the Store knows what a student needs (we get that info directly from YOU) and we guarantee that they get the correct text. It won’t happen overnight, but we are trying to find ways to lower the price of textbooks so our students make the College Store their first choice instead of their last. We ask that you help us in that endeavor by not automatically including in your syllabi or suggesting to your students “to get their books online.”


Can I cancel and/or change my textbook adoption once I submit it?

We hope cancellation or change requests are kept to a minimum, but if they happen, they are handled on an individual basis. From the textbook manager’s perspective, it is assumed that once a textbook adoption is submitted, the variables surrounding the related course offering (who/what/when) are concrete and the syllabus will reflect the identical textbook info. The manager then uses the adoption info to make ordering and buying decisions. Late changes in adoptions result in a myriad of factors that negatively affect the student and the College Store. Students who make early purchases will have to purchase the new, revised course materials and may not be allowed to return their initial purchase.  Additional expense is incurred by the College Store in the form of shipping charges. Additionally, if a change in adoption happens after the buyback period, the Store also incurs additional expense in the form of dead stock, i.e. books purchased that won’t be sold AND can’t be returned. The following two questions provide more insight into the importance of early/accurate adoptions.


Why does the textbook manager need my adoption well before my course starts, and why must I provide accurate information regarding my adoption?

There are several reasons why early/accurate adoption is needed and here are the biggest reasons:

    • The ordering process provides the best prices and the biggest inventory of used books the earlier an order is placed with the vendor for textbooks.
    • We must comply with federal laws that dictate how early a college publishes everything associated with the cost of getting a college education; this includes the cost of textbooks. http://ifap.ed.gov/dpcletters/GEN1009FinalTextbookGuidance.html
    • Time is needed to make decisions on which books can be “bought back” from Etown students. This “buyback” practice actually allows us to lower the cost of books for students who sell back to the Store. Future students who buy the book also pay a lower price for that book. When we buy back books from our students, we basically eliminate the middleman (the wholesaler or publisher) and they are the main culprits in the HIGH price of textbooks. (see the brochure “Where the Textbook Dollar Goes”)

Once I submit my textbook adoption, should I confirm it is recorded and published correctly? And if so, where do I find the Textbook List to confirm the information is correct?

Yes, it is advisable that every faculty member verify and confirm that their adoption submission is recorded and displayed correctly. This check and balance assures complete accuracy for the student, the textbook manager, and you. The Textbook List resides on the College Store website and can be found at this link: www.etown.edu/programs/college-store/textbooks.aspx Once the registration period starts, the textbook list is updated daily. A faculty member can also email petersond@etown.edu. Lastly, stopping in person to the Book Room to verify correct information on the shelf tag is also an option.


What are the dates I need to be aware of regarding textbook adoption?

FALL SEMESTER
April 1                  Adoptions due from faculty
April 10                  Textbook List published & Registration for Fall semester begins
April-May-June      Wantlists for used books sent to multiple wholesalers
Mid-June               Orders for textbooks placed to wholesalers and vendors
Mid-July                 Textbooks start arriving
August 28              Classes start - Book Rush Week

WINTER TERM
October 1                 Adoptions due from faculty
October 15                Textbook List published & Registration Winter Term begin

SPRING SEMESTER
November 1           Adoptions due from faculty
November 13            Textbook List published & Registration for Spring Semester begins
November/Dec.         Wantlist for used books sent out to multiple wholesalers
Early December         Orders for textbooks placed to wholesalers and vendors
Late December          Textbooks start arriving
January 16                 Classes start - Book Rush Week

MAY TERM/SUMMER
February 1            Adoptions due from faculty
February 15            Textbook List published for May/Summer courses
Mid-April                 Textbooks start arriving
May 14                      Classes start


 

TEXTBOOK LISTS - Past Semesters

Still have a question? Contact the Textbook Manager, Debbie Peterson at petersond@etown.edu or call ext. 1130.