Campus Security Authorities and Responsible Employees
According to the Jeanne Clery Disclosure of Security Policy and Campus Crime Statistics Act, Elizabethtown College is required to disclose “statistics concerning the occurrence of certain criminal offenses reported to local law enforcement agencies or any official of the institution who is defined as a ‘Campus Security Authority.’” Additionally, Title IX requires institutions of higher education to identify Responsible Employees, whom must provide information to the Title IX Coordinator about reports they receive of sexual harassment, sexual assault, dating and domestic violence, and stalking.
WHO ARE CSAs and Responsible Employees at Elizabethtown College?
Campus Security Authorities (CSAs) are individuals who are involved in security, or who have a significant responsibility for student and campus activities. For example, CSAs includes staff members in Athletics, Faculty Advisors, Resident Assistants and Peer Mentors. Elizabethtown College is committed to maintaining a safe and secure campus. Therefore, we have designated nearly all full-time and part-time employees as CSAs.
The College has designated Responsible Employees to whom a person may report an incident and expect the information will be acted upon. A Responsible Employee is required to share all reported information, including personally identifiable information, with Civil Rights and Title IX Coordinator. Responsible Employees receive annual training about Title IX requirements, how to report incidents, and the benefits of consistent reporting of incidents.
If a report is made to anyone other than the Civil Rights and Title IX Coordinator, or anyone not on the list of Responsible Employees, the reporting party assumes the College has not received actual knowledge, and the information may not be acted upon.
The intent of including non-security personnel in the Campus Safety Authorities (CSA) and Responsible Employee role is to acknowledge that some community members, and students in particular, may be hesitant about reporting crimes to campus safety or the police; but may be more inclined to report incidents to other campus-affiliated individuals.
Keep in mind that CSAs are not meant, or intended to be, options for reporting crimes. Instead, we ask that if a crime is reported to a CSA, that they encourage the reporter to contact Campus Safety. If the reporter declines, then the CSA must report the crime themselves.
Responsible Employees by Title and/or Department/Area Include:
Academic Personnel
- All faculty
- All Academic Deans
- Provost & Vice President for Academic Affairs and Faculty Development
- Dean of Faculty and Associate Provost for Academic Affairs
- Associate Provost for Institutional Effectiveness and Innovation
Staff
- All employees and administrators are considered responsible employees except those identified as Confidential Resources
Student Employees
- Resident Assistants and Community Assistants
- Peer Mentors
- Kinesis Peer Academic Advisors
- Ubuntu Mentors
- Mindset Mentors
- Some student employees may be required to report information to their supervisors when functioning as a student employee (including but not limited to Center for Student Success student employees, Bower's Center student employees, Admissions Overnight Hosts)
The above information regarding Responsible Employees does not, in any way, relieve a supervisor of their requirements to report, investigate and/or remediate any reported workplace discrimination or harassment under federal or state employment law. The College reserves the right to modify this list as needed. Modifications occurring after publication of this document for the academic year will be announced via Campus News.
THOSE EXEMPT FROM REPORTING
- Campus physicians or nurses whose only responsibility is to provide care to students.
- Pastoral or professional counselors acting in those specific roles.
WHAT IS THE RESPONSIBILITY OF A CSA/Responsible Employee?
- Share information provided to the CSA/Responsible Employee with the Civil Rights and Title IX Coordinator (for incidents related to Title IX) or with the Director of Campus Safety (Clery Reportable Crimes).
- Share the information as related by the person.
- Help connect the reporting party available options and resources within the institution and in the local community.
- When in Doubt, Report It. If a CSA/Responsible Employee has questions about where the crime took place, when the crime took place, or whether the incident is a crime at all, it is always best to report it anyway.
- Tell the person who disclosed the crime to you that you must share the information.
REPORTING CRIMES
If you witness a crime occurring, it is always best to call 911 and Campus Safety at 717.361.1111.
When a crime is reported to a CSA /Responsible Employee, first ask the person if they would like to report it to the Department of Campus Safety. If so, contact Campus Safety at 717.361.1264. If not, the CSA must submit, on a timely basis, the crime information to Campus Safety. This can be accomplished by calling Campus Safety and submitting the CSA and Responsible Employee Form.
WHAT CRIMES SHOULD CSAs REPORT?
Five distinct categories of crime must be included
in ASR data:
Criminal Offenses
• Criminal homicide
• Sexual assault
• Robbery
• Aggravated assault
• Burglary
• Motor vehicle theft
• Arson
Hate Crimes based on the following identities:
- Race
- Religion
- Gender
- Gender Identity
- Sexual Orientation
- National Origin
- Ethnicity
- Disability
Any of the above offenses and any incidents of:
• Larceny-theft
• Simple assault
• Intimidation
• Destruction/damage/vandalism of property
Hazing
VAWA Offenses
• Domestic violence
• Dating violence
• Stalking
Arrests and Referrals for Disciplinary Action
• Weapons law violations
• Drug abuse violations
• Liquor law violations
If you are not sure if an incident should be reported, contact Campus Safety at 717.361.1264 to discuss. Remember, When in Doubt, Report It!