Getting Paid

2025-2026 Student Pay Schedule

Paylocity

Quick Reference Guide | Quick Kiosk Student Reference Guide | Transfer Department Guide

Student employees will begin receiving pay only after all required payroll documents have been submitted, approved, and the student has been fully set up in Paylocity. Once your employment and payroll setup is complete, you will receive access to Paylocity, Elizabethtown College’s payroll and timekeeping system.

Important: Student's should not begin working until they have been cleared by Human Resources/Payroll. Hours worked before payroll paperwork is complete or before Paylocity access is granted may result in delayed payment.

After you are set up in Paylocity, you are responsible for:

Logging in using Single Sign-On (SSO)
Clocking in and out for each shift worked
Reviewing and submitting your timecard by the required deadlines
Monitoring your pay information and pay dates

To help you get started, please review the Paylocity Quick Reference Guide for Student Employees .

If you have questions about your payroll documents or Paylocity access, please email payroll@etown.edu .

Student Payment

Once a student is set up in the system, the supervisor should complete and submit a log sheet and use the new student pay scale to help complete the form. Once completed by the department's student supervisor, please submit it to payroll@etown.edu.

Temporary Timecard | Download Form

If a student worker forgets to complete a punch, they should reach out to their supervisor to make the correction. If a student is missing any time on their timecard from a prior pay period, the student is required to complete a temporary timecard.

Tax Information

Federal Income Tax
All student employee earnings are subject to Federal income tax withholding. The amount of Federal Income Tax withheld from your pay is taken from a table issued by the IRS each year which takes into account your marital status (single or married), your biweekly pay schedule, gross wages, and the number of withholding allowances claimed on your Form W-4.

FICA/Medicare Tax
FICA tax refers to the amount employers must withhold from every employee's pay for Social Security and Medicare. Full-time students working at Elizabethtown College, while classes are in session, are EXEMPT from this TAX. Wages earned by students during the summer months ARE subject to this tax.

International students working under an F-1 visa are exempt from FICA taxes since they are ineligible to collect Social Security/Medicare benefits.

Pennsylvania State Tax
3.07% of your earnings will be deducted for Pennsylvania State Withholding.

Local Income Tax
All PENNSYLVANIA residents are assessed Local Income Tax. This percentage of tax is determined by the “resident municipality” where you maintain your legal, permanent home address, and is deducted from earnings at a fixed percentage for all PENNSYLVANIA resident students.

OUT OF STATE students are assessed a non-resident local income tax rate of 1.0% (which is the current Elizabethtown Borough non-resident tax rate). Students living in 'reciprocal states' (IN, MD, OH, NJ, VA, WV) do not need to pay local income tax. Every student who resides in and outside of Pennsylvania must complete a Certificate of Residency form.

Local Services Tax
In the past, this tax was called OPT (Occupational Privilege Tax) and most recently called EMS Tax. Local Services Tax replaces this and requires a $2.00 per pay withholding. Most Elizabethtown College students are exempt from this tax. You must earn at least $12,000 per calendar year within the Borough of Elizabethtown in order to owe this tax. The Student Employment Office monitors student earnings and will notify you if you reach the $12,000 threshold. If this tax is being withheld from your wages by another employer within Pennsylvania, please notify our office immediately.

Understanding Your W-2

Have questions about what's on your W-2? Please read the following attachment, and if you still have questions, contact the Payroll/Student Employment office.

Understanding Your W-2