Registration and Records

Student FAQ's

Q. Can I CHANGE my Request for Remote Learning Decision for the Spring 2021 ?

If you have submitted the "Request for Remote Learning between January 4-11", your form was received and processed. There is no need to submit the Change Form below unless you are changing your living/learning preference decision.
If you have yet to submit any living/learning request, then use the form below. You have the opportunity to submit a Change Request up until February 19, 2021. All administrative offices (Student Life, Business Office, Registration and Records, and Financial Aid) will be notified through the submission of the form. Please be advised of the College's Refund policy discussed in the next FAQ.
Both the undergraduate and graduate change forms are available in JayWeb under "Online Forms. "

Students will be requested to identify two points of information: (1)the students instructional preference (In-Person, Remote); and (2) the students living preference (On-campus or Off-campus, living at home with parents). Once all forms are submitted, RRO will update the students' academic schedule to reflect their remote learning status. As in the fall, there is a column on JayWeb Student Schedule (PDF) file to reflect your learning preference

Change of Selection Form Opened: January 12, 2021 at 8:00 AM

Change of Selection Form Submission with College Refund Review Ends: February 19, 2021 at 4:30 PM

Undergraduate Spring 2021 Change of Selection Form (Remote / In-Person) Form

Graduate Spring 2021Change of Selection (Remote / In-Person) Form

Course instructors have full knowledge of your approved learning preference within JayWeb as well. If you are not approved as a remote learner, you will not be identified as a remote learner on the instructors class list.

Q. What is the College's Refund Policy on Remote Learning?

Student refunds will align with the College's Refund Policy. Any student making the decision to go remote AFTER the end of the fourth-week of the term will not receive a refund.

Students who indicate that they will be studying remotely off campus PRIOR to the start of the semester will receive a 100% refund of any applicable room and meal plan charges.
Students who elect to study remotely off campus AFTER the semester begins will be refunded for any applicable room and meal plan charges in accordance with the College's standard refund policy, with a 75% refund during the first week of the semester, a 50% refund during the second and third weeks of the semester, a 25% refund during the fourth week of the semester, and no refund after the fourth week of the semester.
For more information on the College's Refund Policy , please contact the Business Office at businessoffice@etown.edu or by dialing (717) 361-1417.

Q. How Can I Submit a Course Drop and Course Withdrawals this Year?

The process of course DROPS and course WITHDRAWAL requires advisor/instructor confirmation PRIOR to the processing of these forms. Thus, RRO established an automated from to be submitted via JayWeb. The form sends a "Notification Email" to all parties.

Course Drop Process. Requires Advisor Signature.

Student submits Course DROP Form via JayWeb. (No longer available for Fall 2020).
JayWeb sends a notification of receipt email to RRO, the Advisor (identified by the student), and the Student.
Advisor MUST APPROVE the request by sending a confirmation email to RRO (regandrec@etown.edu).
Students will receive confirmation email when the form has been processed.
If RRO does not receive confirmation subsequent emails will be sent to all parties until the request is complete.

Course Withdrawal Process . Requires Advisor and Instructor Signature.

Student submits a Course Withdrawal Form via JayWeb.
JayWeb sends a notification of receipt email to RRO, the Advisor (identified by the student), the course instructor, and the student.
Both the Advisor AND the course Instructor MUST APPROVE before RRO can process the request.
Students will receive confirmation email when the form has been processed.
If RRO does not receive confirmation subsequent emails will be sent to all parties until the request is complete.

Q. Why is the College bringing back students in a sequenced approach for Fall 2020?

Fall 2020 Semester Update

Students are encouraged to continue to monitor the College COVID-19 Return-to-Campus Plan as well as our FAQs that Marketing and Communications is updating regularly.

On the FAQ Page, scroll down to the "ACADEMIC INSTRUCTION" heading, then the question "How does the College define the status of sophomores, juniors, seniors?"

Q. Where do I find JayWeb instructions?

JayWeb Instructions are found on the Office of Registration and Records Forms and Petitions navigation.

Q. Where can I find information on classroom building/room code assignments on my schedule?

Registration and Records has created a web page titled Building and Classroom Numbering Guidelines to aid students and their families in the navigation of their course registrations. In addition, the residential course Listing page highlights course instruction classifications like online (ONLN), hybrid (HYBR), and Remote (RMTE) for the Fall 2020 academic semester.

Q. What are definitions of Online, Remote, and Hybrid for the Spring 2020 Semester ?

The fall schedule has been updated to include a schedule row to assist in defining instruction method. We are using:

- "EC ONLN" - the class is offered exclusively asynchronously and fully online
- "EC RMTE" - the class is offered virtually (for all students) but with one or more scheduled synchronous sessions (as specific days and times).
- "EC HYBR" - the class is offered as a combination of Face-to-Face (and remote for those approved) and distance (with the distance learning for all students being either synchronous or asynchronous).

Faculty will provide a more in-depth explanation of the above in their individual course syllabus for the course.

Q. How do I change my Major/Minor declarations?

Registration and Records works collaboratively with Academic Advising on the management of Student Declaration changes. We have a web page dedicated to the declaration process.

PLEASE NOTE: First-Year Students do not officially declare a major/minor until the Spring. There is a unique process for FY students to declare programs using a form incorporated into the Preliminary Check-In Process as part of the spring semester.

Q. Where do First-Year Students find information on Transfer Credit Policy?

The Online Catalog is the best resource for researching academic policy. But, we have a web page dedicated to addressing some of the most commonly asked questions pertaining to Transfer Credit Information .

Q. How was my schedule created by the Orientation Scheduling Team?

Our office has a web page dedicated to frequently asked questions relating to your first-semester schedule .

Q. How can I order a Transcript?

Registration and Records has a webpage dedicated to Transcript Requests . Enrolled students have access to their unofficial transcript 24/7 in JayWeb. They may also request an official transcript through JayWeb. Alumni may chose an appropriate option for transcript ordering as outlined on our Transcript Requests webpage.

Q. How can I update my address and telephone information?

An enrolled student may update their address and telephone information through:

- The submission of a Personal Identification Change Form
- JayWeb - Online Forms - Update Student Information .

Q. When do I Register for Classes?

We have a dedicated web pages established for all Registration related questions.

- Fall and Spring
- Winter
- Summer
- The School of Continuing and Professional Studies (All Sessions)

Q. How do I get my Registration Clearance Updated if I am unable to be on campus?

If a student is unable to have a face-to-face meeting with their academic advisor, please send your advisor an email to arrange a phone call to discuss your registration plans. Registration and Records will not release a students registration clearance unless directed to do so by the students academic advisor, or department chair in the absence of the academic advisor.

Q. How do I petition for an overload?

Students enrolled at Elizabethtown College may petition to carry an overload (19, or 20 credits) in a particular term. The Overload Petition is on our forms page. If a student is unable to be on campus, we offer an emergency electronic Overload Petition is located in JayWeb under online forms. A full explanation of the overload policy is in our online catalog under the Academic Policies section.

Q. How do I register for a Core Course as a Rising Junior or Senior (72 or more completed credits)?

Seniors and Rising Seniors (students with 72 or more earned credits) are prohibited from enrolling in Core courses via JayWeb until after all students have had an opportunity to register. Seniors and Rising Seniors who need to take a course that is a core offering to fulfill a major, minor or core requirement, should complete the Verification of Need to Enroll in Core Course Form BEFORE registration week opens. The submission of this form does not guarantee enrollment, if the course is full you will be waitlisted in the course. Forms are processed on a first-come/first-serve basis. This policy exists to ensure that Core courses remain available to students who need a seat in a particular area of core in order to complete their graduation requirements.

Q. How do I get registered for a course I need to graduate?

Registration and Records assists department faculty with course pre-enrollments when a student, with an officially declared major or minor in the departments course discipline, is required to keep the student on track for graduation.

Rising Seniors may not register for Core Courses unless they are required for a declared major/minor that can be completed prior to graduation. Registration into a Core course is managed by the Office of Registration and Records once a student completes 72 or more credits.

Q. How do I get into a class classified as RBI, Register by Instructor?

When a course is classified as a Register by Instructor , the course instructor must by contacted by the student to request registration or enrollment into the course. All Register by Instructor courses are added to student schedules after registration week, as the instructors submit them to the Office of Registration and Records for processing.

If a student met with a faculty member and a course, such as research or capstone, does not appear on your schedule two weeks after registration, please contact the faculty member about having the course added.

Q. Can I take a course off-campus and have the credits transfer back to E-town?

Students are required to submit an off-campus approval request to the Office of Registration and Records PRIOR to enrolling in a course at another college or university. ORR must ensure that the course will be accepted for transfer, the course has been previously evaluated by department governing the discipline, and the request is in accordance with academic policy. ORR is not required to award transfer credit when a student fails to seek prior written approval.

Q. Who do I talk to if I disagree with a Transfer Course Evaluation?

Transfer evaluations are executed in collaboration with the department chair governing the course discipline. If you believe the equivalency assigned should be re-evaluated, please send a copy of the course syllabus and your rationale for the appeal to regandrec@etown.edu . We will coordinate the second review on behalf of the student and then email you directly with the outcome.

Q. How do I initiate my FERPA rights?

The Office of Registration and Records has a webpage dedicated to the Family Educational Rights and Privacy Act (FERPA) . FERPA forms are found on the dedicated web page for face-to-face forms submission . In addition, an enrolled student may submit their FERPA rights through JayWeb. Below are the JayWeb links for ease of submission.

Q. What is the "Non-Program Course" requirement on my Grad Report?

On January 17, 2014, the U.S. Department of Education introduced the 150% Direct Subsidized Loan Limits for first-time borrower’s. These new regulations limit a first-time borrower’s eligibility for Direct Subsidized Loans to a period not to exceed 150% of the length of the borrower’s education program (“the 150% limit”). Under certain conditions, the provision may cause a first-time borrower who has exceeded the 150% limit to lose interest subsidy on their existing Direct Subsidized Loans. You can review the U.S. Department of Education's on their Federal Student Aid website Moving Ahead for Progress in the 21st Century Act (MAP-21)(Public Law 112-141).

In compliance with the regulation, every students Degree Audit will include a group requirement titled "Non-Program Courses" to capture course (s) taken by the student that does not satisfy a program (major, minor, concentration, certificate), core, or as a free-elective taken to satisfy the 125 credit minimum required for degree completion.

This is NOT a graduation requirement. The "Non-Program Course" group is used for reporting purposes ONLY and it may be ignored by students and their academic advising team. Any student impacted by this regulation will be contacted by our Financial Aid Office.

Q. Where are the official Form to Request Remote Learning for the Spring 2020 Semester?

Students will be given the opportunity to select their learning preference, as a Remote Learner, for the spring semester using one of the following two JayWeb forms.

Both undergraduate and graduate students request forms are available in JayWeb under "Online Forms". Please review the College's Refund Policy in a subsequent Q&A on this page.

Forms Submissions Opens: January 4, 2021 at 12:01 AM

Forms Submission Ends: January 11, 2021 at 11:59 PM

Students will be requested to identify two points of information: (1)the students instructional preference (In-Person, Remote); and (2) the students living preference (On-campus or Off-campus, living at home with parents). Once all forms are submitted, RRO will being updating the students' academic schedule to reflect their remote learning status. As in the fall, there is a column on JayWeb Student Schedule (PDF) file to reflect your learning preference.

Course instructors have full knowledge of your approved learning preference within JayWeb as well. If you are not approved as a remote learner, you will not be identified as a remote learner on the instructors class list.