Registration and Records
Information Technology Services (ITS) has created a new report for faculty to identify such students in JayWeb. In JayWeb, under Academics Navigation, select Class Lists. In addition, there is a PDF downloadable report under online forms, 2020-Fall Remote Learners & Entrance Year " for Faculty Advisors. Documentation on how to use the report tool is in the JayWeb Instructions for Faculty. Please be advised, the remote survey outcomes have NOT been provided to RRO at this time.
The fall schedule has been updated to include a schedule row to assist in defining instruction method. We are using:
- "EC ONLN" - the class is offered exclusively asynchronously and fully online
- "EC RMTE" - the class is offered virtually (for all students) but with one or more scheduled synchronous sessions (as specific days and times).
- "EC HYBR" - the class is offered as a combination of Face-to-Face (and remote for those approved) and distance (with the distance learning for all students being either synchronous or asynchronous).
There are two professional development dates on the Fall 2020-21 Academic Calendar: September 21 and October 20 for the overall term. Refer to the Registration and Records Undergraduate and Graduate Calendar and Important Dates for more information.
Registration and Records has created a web page titled Building and Classroom Numbering Guidelines to aid students and their families in the navigation of their course registrations. In addition, the residential course Listing page highlights course instruction classifications like online (ONLN), hybrid (HYBR), and Remote (RMTE) for the Fall 2020 academic semester.
JayWeb Instructions are found in JayWeb.
Students are required to seek approval through the Office of Student Health. The Director of Student Health will notify Registration and Records of any student approved to attend remotely. Information Technology Services (ITS) has created a new report for faculty to identify such students in JayWeb. In JayWeb, under Academics Navigation, select Class Lists. Documentation on how to use the report tool is in the JayWeb Instructions for Faculty.
for Registration Clearances is found in JayWeb.
Registration and Records works collaboratively with Academic Advising on the management of Student Declaration changes. Students can access the Major/Minor Declaration Change Form in JayWeb under the Online Forms navigation. Registration and Records will negotiate the academic record and grad report part of the request whereas Academic Advising will do the outreach with schools on advising assignments.
PLEASE NOTE: First-Year Students do not officially declare a major/minor until the Spring. There is a unique process for FY students to declare programs using a form incorporated into the Preliminary Check-In Process as part of the spring semester.
The Online Catalog is the best resource for researching academic policy. But, we have a web page dedicated to addressing some of the most commonly asked questions pertaining to Transfer Credit Information .
Our office has a web page dedicated to frequently asked questions relating to your first-semester schedule .
Registration and Records has a webpage dedicated to Transcript Requests . Enrolled students have access to their unofficial transcript 24/7 in JayWeb. They may also request an official transcript through JayWeb. Alumni may chose an appropriate option for transcript ordering as outlined on our Transcript Requests webpage.
Transfer evaluations are executed in collaboration with the school/program governing the course discipline. If you believe the equivalency assigned should be re-evaluated, please have the Dean or Program Director send an email to email@example.com.
The Office of Registration and Records has a webpage dedicated to the Family Educational Rights and Privacy Act (FERPA) .
Talking with parents, or designee on the FERPA release, about the students academic record can only be done after confirming that the student signed a FERPA release naming the individual. Even if a student has signed a FERPA release, school officials are not required to disclose academic information to the parent/designee. This is an example of where FERPA uses the term "may" rather than "must."
On January 17, 2014, the U.S. Department of Education introduced the 150% Direct Subsidized Loan Limits for first-time borrower’s. These new regulations limit a first-time borrower’s eligibility for Direct Subsidized Loans to a period not to exceed 150% of the length of the borrower’s education program (“the 150% limit”). Under certain conditions, the provision may cause a first-time borrower who has exceeded the 150% limit to lose interest subsidy on their existing Direct Subsidized Loans. You can review the U.S. Department of Education's on their Federal Student Aid website Moving Ahead for Progress in the 21st Century Act (MAP-21)(Public Law 112-141).
In compliance with the regulation, every students Degree Audit will include a group requirement titled "Non-Program Courses" to capture course (s) taken by the student that does not satisfy a program (major, minor, concentration, certificate), core, or as a free-elective taken to satisfy the 125 credit minimum required for degree completion.
This is NOT a graduation requirement. The "Non-Program Course" group is used for reporting purposes ONLY and it may be ignored by students and their academic advising team. Any student impacted by this regulation will be contacted by our Financial Aid Office.