Registration and Records
A student obtaining a legal name change or gender marker change must complete the Personal Identifiable Information form and supporting documents directly to the Office of Registration and Records.
A campus name is a name by which a student will be known to faculty, staff, and students on-campus ONLY. Any communication for federal reporting, billing, or communication with non-campus individuals or organizations will utilize legal name. For more information on campus name protocols, the student is encouraged to speake with a member of the Office of Diversity, Equity, and Belonging located in the BSC, room 247. Instructions for requesting a campus name are found in JayWeb Instructions for Students .
The definition of Academically-Related Activities
Activities Academically-Related Activities include, but are not limited to:
- physically attending a class where there is an opportunity to direct interaction between the instructor and students
- submitting an academic assignment
- taking an exam, an interactive tutorial, or computer-assisted instruction
- attending or participating online in a study group that is assigned by the instructor/college
- participating in an online discussion about academic matters
- initiating contact with an faculty member/instructor to ask a question about the academic subject studied in the course.
Academically-Related Activities DO NOT include activities where a student may be present online (logging in to view Canvas content) but not academically engaged, such as:
- logging into an online class without active participation
- participating in academic counseling or advisement
The fall schedule has been updated to include a schedule row to assist in defining instruction method. We are using:
- "EC ONLN" - the class is offered exclusively asynchronously and fully online
- "EC RMTE" - the class is offered virtually (for all students) but with one or more scheduled synchronous sessions (as specific days and times).
- "EC HYBR" - the class is offered as a combination of Face-to-Face and distance (with the distance learning for all students being either synchronous or asynchronous).
The Academic Year is comprised of three semesters, fall, spring, and summer. Our winter term is appended to our spring term; but it does have a unique term definition for scheduling purposes: FA for Fall; WI for Winter; SP for Spring, and SU for Summer. In addition, each term may/may not include a subterm definition. Please visit our Academic Term and Subterm table for more information on definitions associated with course scheduling.
Registration and Records has created a web page titled Building and Classroom Numbering Guidelines to aid students and their families in the navigation of their course registrations. In addition, the residential course Listing page highlights course instruction classifications like online (ONLN), hybrid (HYBR), and Remote (RMTE) for the Fall 2020 academic semester.
JayWeb Instructions are found in JayWeb.
for Registration Clearances is found in JayWeb.
Registration and Records works collaboratively with Academic Advising on the management of Student Declaration changes. Students can access the Major/Minor Declaration Change Form in JayWeb under the Online Forms navigation. Registration and Records will negotiate the academic record and grad report part of the request whereas Academic Advising will do the outreach with schools on advising assignments.
PLEASE NOTE: First-Year Students do not officially declare a major/minor until the Spring. There is a unique process for FY students to declare programs using a form incorporated into the Preliminary Check-In Process as part of the spring semester.
The Online Catalog is the best resource for researching academic policy. But, we have a web page dedicated to addressing some of the most commonly asked questions pertaining to Transfer Credit Information .
Our office has a web page dedicated to frequently asked questions relating to your first-semester schedule .
Registration and Records has a webpage dedicated to Transcript Requests . Enrolled students have access to their unofficial transcript 24/7 in JayWeb. They may also request an official transcript through JayWeb. Alumni may chose an appropriate option for transcript ordering as outlined on our Transcript Requests webpage.
Transfer evaluations are executed in collaboration with the school/program governing the course discipline. If you believe the equivalency assigned should be re-evaluated, please have the Dean or Program Director send an email to email@example.com.
The Office of Registration and Records has a webpage dedicated to the Family Educational Rights and Privacy Act (FERPA) .
Talking with parents, or designee on the FERPA release, about the students academic record can only be done after confirming that the student signed a FERPA release naming the individual. Even if a student has signed a FERPA release, school officials are not required to disclose academic information to the parent/designee. This is an example of where FERPA uses the term "may" rather than "must."
On January 17, 2014, the U.S. Department of Education introduced the 150% Direct Subsidized Loan Limits for first-time borrower’s. These new regulations limit a first-time borrower’s eligibility for Direct Subsidized Loans to a period not to exceed 150% of the length of the borrower’s education program (“the 150% limit”). Under certain conditions, the provision may cause a first-time borrower who has exceeded the 150% limit to lose interest subsidy on their existing Direct Subsidized Loans. You can review the U.S. Department of Education's on their Federal Student Aid website Moving Ahead for Progress in the 21st Century Act (MAP-21)(Public Law 112-141).
In compliance with the regulation, every students Degree Audit will include a group requirement titled "Non-Program Courses" to capture course (s) taken by the student that does not satisfy a program (major, minor, concentration, certificate), core, or as a free-elective taken to satisfy the 125 credit minimum required for degree completion.
This is NOT a graduation requirement. The "Non-Program Course" group is used for reporting purposes ONLY and it may be ignored by students and their academic advising team. Any student impacted by this regulation will be contacted by our Financial Aid Office.